Supervising your construction project is crucial to ensure that the work is done as planned, within budget, and on time. Here are some practical tips to do it effectively:
Establish Clear Communication from the Start
Define a main contact: Make sure you have a direct and accessible contact within the construction company (usually the project supervisor or manager).
Update frequency: Ensure the construction company provides regular updates on the project’s progress, either weekly or biweekly.
Open channels: Maintain constant communication to quickly resolve any questions or issues.Establish a Detailed Work Plan
Schedule: Make sure the contract includes a detailed timeline with specific start and finish dates for each phase of the project.
Key milestones: Mark key milestones in the project (e.g., foundation completion, structure installation, etc.) to track progress.Visit the Site Regularly
Visit frequency: Make periodic visits to the site, at least once a week, to verify progress and the quality of the work.
Observe all details: Check both visible work (like walls, finishes) and structural details that may not be visible (like foundations, electrical and plumbing installations).
Take photos: Document the progress with photos to keep a visual record.Hire an External Supervisor (if necessary)
If you lack technical knowledge about construction, consider hiring an external supervisor or independent expert to review the work and ensure it meets quality standards and the plans.Verify Compliance with Plans and Specifications
Review plans: Ensure construction is proceeding according to the plans and specifications agreed upon.
Quality control: Check that the materials used are as agreed upon and of good quality. If needed, request samples or certifications for the materials.Monitor Timeline Compliance
Delivery deadlines: Make sure the dates in the schedule are respected. If there are delays, request a clear justification and an action plan to recover lost time.
Work interruptions: If work halts or interruptions occur, ensure they are resolved quickly and do not affect the project’s progress.Control the Budget and Payments
Payment review: Don’t make payments before the agreed-upon work is completed. Ensure payments are made according to the work progress.
Budget breakdown: Request a breakdown of costs to verify if the set limits are being adhered to or if there are unexpected increases.Ensure Safety on Site
Safety standards: Check that the construction company complies with occupational safety regulations and that the construction site is free of hazards for workers and visitors.
PPE (Personal Protective Equipment): Ensure that all workers are using the appropriate protective equipment, such as helmets, gloves, boots, etc.Ensure Work Quality
Quality control: Ensure that each phase of the work meets quality standards and complies with regulations.
Check finishes: Look at details like finishes on walls, floors, doors, windows, etc. Make sure everything aligns with what was agreed upon.Keep a Written Record of Agreements
Meeting minutes: If you hold meetings with the construction company, make sure to keep a written record of agreements and decisions made, especially if changes or problems arise.
Emails: Use emails to formally follow up on agreements and to keep a record of conversations.Review Permits and Licenses
Construction permits: Ensure that the construction company has all the necessary permits for the project.
Inspections: Verify that the work is being inspected by the competent authorities, if required.Avoid Unnecessary Changes During Construction
While some changes may be necessary, avoid excessive changes as this can cause delays and increase costs. If adjustments are necessary, make sure they are agreed upon in writing and that any additional costs are justified.Plan a Final Inspection
Pre-delivery review: Before giving your final approval to the project, conduct a final inspection with the construction company to ensure everything is in order and as agreed upon.
Construction defects: If you find defects or areas that need repair, point them out and insist that they be resolved before signing the final acceptance.Request a Warranty for the Work
Ensure that the construction company offers a warranty for the work completed, especially if issues arise after project delivery. This will cover any defects that may appear in the short term.
Conclusion
Supervising your construction project is an ongoing process that requires attention and involvement. By following these tips, you can ensure that the project is completed according to your expectations, respecting deadlines, budget, and quality.
